JOIN US AS A VENDOR FOR THE 2022
OKLAHOMA CITY RENAISSANCE FESTIVAL!

OKLAHOMA CITY RENAISSANCE FESTIVAL VENDOR APPLICATION

THIS APPLICATION IS FOR NON-FOOD AND BEVERAGE VENDORS ONLY

COMPLETE THE FORM BELOW AND COMPLETE ONLINE PAYMENT

November 5th & 6th, 2022

Saturday and Sunday

10am -6pm

OKC Fair Grounds

Oklahoma City, Oklahoma

TWO TYPES OF VENDOR LOCATIONS ARE AVAILABLE

YOU CAN ALSO ADD MULTIPLE VENDOR LOCATIONS

THIS IS A JURIED EVENT AND ALL APPLICATIONS WILL BE ACCEPTED ON QUALITY AND APPROPRIATNESS OF PRODUCTS.

ALL APPLICATION FEES WILL BE DEPOSITED UPON RECEIPT. IF YOUR APPLICATION IS REFUSED YOUR FEE WILL BE RETURNED AND YOU MAY RESUBMIT.

YOU ARE REQUIRED TO HAVE AN OKLAHOMA SALES TAX LICENSE. YOU ARE RESPONSIBLE FOR ALL TAXES, STATE, LOCAL, AND / OR FEDERAL.

Small Vendor Location $150

  • $15 Late Fee For Submissions After August 15th, 2022
  • 15′ x 15′ Space
  • Two Free Faire Passes For Workers ($3 each for more)
  • May not sell food or beverages

Large Vendor Location $225

  • $15 Late Fee For Submissions After August 15th, 2022
  • 15′ x 15′ Space
  • Two Free Faire Passes For Workers ($3 each for more)
  • May not sell food or beverages

Welcome to the Oklahoma City Renaissance Festival!  You are a key part of our festival, and we truly look forward to you joining us for our first OKC RenFest!  We will do our very best to provide you the type of customer service that you deserve, it is our goal to make OKC RenFest the best possible experience for you that we possibly can.  We hope you will choose to join us.  Come one, come all to the Oklahoma City Renaissance Festival!

Success and profit!!

Festival hours are 10 AM to 6 PM on Saturday and Sunday, November 5th & 6th, 2022

If you have any questions, please email us at merchants@okcrenfest.org. We do our best to accommodate any special requests.  Please include these on the comments part of the application.  Thank you.

STEP 1: FILL OUT THE FORM BELOW.

    Business Name (required)

    Contact Name (required)

    Address (required)

    City (required)

    State (required)

    Zip (required)

    Phone Number (required)

    Your Email (required)

    Oklahoma Tax ID #

    Vehicle License Plate Numbers

    Website Address

    Description of wares (required)

    Please include an example image of your wares or tent. These may be used for the website or marketing you as a vendor.

    Comments or special requests

    You must click the check box to agree to the Hold Harmless Agreement I Agree

    STEP 2: MAKE YOUR PAYMENT BELOW.

    NO APPLICATION IS COMPLETE WITHOUT PAYMENT

    SELECT YOUR VENDOR SPACE REQUIRMENTS

    YOU MAY HAVE MORE THAN ONE VENDOR SPACE

    Small (15′ x 15′) Vendor Tent Location

    Large (20′ x 30′) Vendor Tent Location

    Vendor Rules

    Welcome to the Oklahoma City Renaissance Festival. We will do our very best to provide you the type of customer service that you deserve, it is our goal to make the Oklahoma City Renaissance Festival the best possible experience for you that we possibly can. We hope you will choose to join us. Festival hours are 10 AM to 6 PM on Saturday and Sunday

    Following are the Vendor Rules for the Oklahoma City Renaissance Festival:

    1. The deadline for vendor applications (without a late fee) is August 15th, 2022. There is a $15.00 late fee for applications post marked after August 15th, 2022, provided space is available. Get yours in early for the best chance to be part of the action.

    2. You may set up anytime between 7 AM and 10 PM on starting at 7 AM. No setup of vendors will be allowed after 9:00 AM on . All vehicles must be off the festival grounds be 9:00 AM both Saturday and Sunday, and parked in the designated vendor parking area. Failure to comply will result in expulsion with no refund. Tear down will be allowed after the Festival closes at 6:00 PM on . Vehicles will be allowed on site, as soon as possible, after the last huzzah at the front gate is over, and patrons have left this area. Each vendor will be responsible for the cleanup of their own assigned space.

    3. Vendor spaces must be manned and open for business at all times during the festival hours. There are no rain dates and no refund will be granted in the event of inclement weather.

    4. You will get two passes for every 15’—15′ space for your booth workers. Additional passes will costs $3.00 each. If you have more help coming in after the gate opens, and need additional passes, please contact us.

    5. We have limited electrical outlets for vendor use.

    6. Please fill in a complete list of wares even if you have been a past vendor.

    7.THIS IS A JURIED SHOW. Vendors will be selected based upon quality, appropriateness, uniqueness, and presentation. It doesn’t hurt to get your application in early either. Acceptance letters will be mailed out as soon as possible. VENDOR SPACES ARE ON FIRST COME, FIRST SERVED BASIS, so get your entry in a.s.a,p. to ensure that your space is juried and reserved. You may be asked to limit or eliminate certain wares in order to be accepted. If you are not accepted we will mail you a refund check and the reason for denial. If your application is rejected, you may resubmit. All decisions of our vendor committee are final. If you have any questions regarding this rule, please ask.

    8.All vendors are required to obey the rules of Oklahoma City Fairgrounds as well as the State of Oklahoma. Oklahoma Law requires you must be 18 or older to purchase weapons.

    9. No weapon sales to minors, PERIOD. Violation of this rule will lead to expulsion from the festival, surrender of merchant fees and banishment from all future Oklahoma City Renaissance Festivals as well as possible legal actions. All weapons must be sheathed or boxed and peace tied at all times. No firearm sales will be allowed on site.

    10. No drug paraphernalia shall be sold or kept by vendors on site. Controlled substances are strictly forbidden per State and County Laws. Please help us adhere to the law. Vendors in violation of this rule will be shut down and removed from the festival grounds, as well as possible legal actions. No refunds will be given.

    11. Vendors or performers will not consume alcoholic beverages during festival hours.

    12. Beverages will not be allowed for sale by any vendor. We will shut down any vendor violating this rule. No refunds will be granted, no exceptions.

    13. All federal, state, and local laws governing retail sales tax must be followed. You must understand the rules and regulations and comply. All vendors are responsible for their own taxes, licenses, and permits. (Sales tax is currently 7.3%) Sales are strictly between the vendor and patron only.

    14. Merchants may stay overnight in their tents. We do not currently have a separate camping area available. Be courteous to your neighbors. Site is primitive with no showers available. No fires will be permitted.

    15.We will have limited security overnight on Friday before the faire. Safeguard your wares accordingly. Leaving wares unattended overnight is at your own risk.

    17. No pets allowed except for trained animals helping special needs patrons and vendors.

    18. Management must approve all literature, flyers, printed material, and/or handouts before distribution on festival grounds. Submissions must be made no later than .

    19. Do not cut or damage perimeter fence. You will be held liable for damages.

    20. Vendors will be pre-assigned spaces. We will do our best to make sure everyone has a good spot. Please cooperate with our staff. All decisions of the merchant coordinator will be final.